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Press Release Guidelines

Tips for Writing a News Release Other Gazette Numbers:

Always include a contact person

Include contact person's name , title, day and evening phone numbers, e-mail address or any other way of contacting this person in the top left corner of your release.  It is also helpful to include hours when this person can be contacted

Include release date

Indicate the date you wish your information to be released to the public.  If your information is timely, indicate this by writing "For Immediate Release".

Keep it short

A one-page release works best and should contain the who, what, when, where and why.  What is the the event?  The day and time?  The address?  Who benefits?  Who is the sponsor?  Who would be interested in attending this event or getting this information?  Why is it important?

Always check for mistakes

Double-check your release for grammar and spelling errors, especially names, titles and phone numbers.  Have someone else look at it to see if you left any questions unanswered or missed any errors.

Email is good

Please send your news as a regular email, not as an attachment.  Check to see if your email has arrived. Send releases to

Call if you have questions.

319-.398-8313 or 319-398-8393

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